This Responsibility Matrix is a professionally developed framework designed to clearly define and communicate the roles, responsibilities, and accountability of all parties involved in a construction or engineering project. Serving as an essential project management tool, it ensures that every task and deliverable is assigned to the right team member, with clarity on who is responsible for performance, support, review, approval, or simply being informed.
The document covers the entire project lifecycle, starting from pre-construction activities such as bonds, guarantees, insurance policies, and mobilization, through the execution phase including site logistics, safety management, technical reviews, progress reporting, and planning & scheduling, all the way to close-out and final project acceptance.
The matrix uses a clear coding system:
P – Responsible for Performance
S – Responsible to Support & Assist
R – Responsible for Review & Comment (R1 & R2 in parallel)
K – To be Informed
A – Responsible for Approval
This tool allows project managers, consultants, contractors, and employers to quickly reference responsibilities, reduce ambiguity, prevent overlaps or gaps in accountability, and enhance collaboration between stakeholders. It is particularly valuable for complex projects with multiple stakeholders, where clarity in role definition is essential to avoid delays, disputes, and miscommunication.
Key Benefits:
Improves team coordination and workflow efficiency.
Minimizes disputes by clarifying responsibilities from the outset.
Enhances transparency and accountability across all project stages.
Serves as a reference document for monitoring performance and compliance.
Recommended Use: Ideal for inclusion in Project Management Plans, Contract Administration Manuals, and Project Execution Plans.